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Scheduling of Workshops
There are many different ways to schedule a weekend of workshops and many different criteria to consider. Some things that could help when first contacting us would be:

* All times discussed below are just typical times, but should be adjusted based on your community. We find that a community of older people generally like earlier times while younger people like later times.

Friday Night Milonga?
If you expect 30 or more people to come for the weekend and/or there are several Tango communities in surrounding towns then you might want to hold a “Welcome Milonga” on Friday night. Generally this milonga would go from 9pm to 12 or 1am. We would recommend charging $10 to $15 for this milonga. If we are able to travel for this milonga we would be glad to do a performance or two at this milonga.

Friday Night Class?
If you are holding a Friday night milonga, you might want to have an Introduction to Tango class before the milonga for absolute beginner’s to get a taste of Tango. This could be a 1 hour class and could be taught by local teachers or by us ($150). We do not recommend making this class for Free. We find that when things are free, people do not value them. We would recommend $5 or $10 for the class with maybe a discount for the milonga if they stay for it. Some ideas for promoting this night would be:

Saturday Workshops
There are so many factors that go into deciding between 2 or 3 workshops for Saturday afternoon. If you have many different levels of dancers, then we might want to do 2 Advanced Beginner/Intermediate classes and 1 Advanced Only class.  Another reason for doing 3 classes might be that you have a large community that loves to take advantage of any classes that they can have. If not, then 2 classes would be fine. Perhaps 2 classes with an hour practica.

We would recommend at least 15 minutes between classes. If you do schedule a Friday milonga, then we would recommend starting later (after lunch) on Saturday rather than earlier.

Sample Schedule for 2 classes + Practica:
1:30pm to 3:00pm - Workshop I
3:15pm to 4:45pm - Workshop II
4:45pm to 5:45pm - Practica

Sample Schedule for 3 classes:
1:00pm to 2:30pm - Workshop I
2:45pm to 4:15pm - Workshop II
4:30pm to 6:00pm - Workshop III

Class Before Saturday Milonga?
If you go with just 2 workshops on Saturday afternoon, then you might want to consider a class before the Milonga. We offer two great classes to choose from:

These two classes are also possible as the 3rd Workshop on Saturday Afternoon since they are more restful and only 1 hour in length.

Saturday Milonga
I prefer to DJ at the Saturday night milonga. It should be scheduled from around 9pm to around 1am, but take into account your community when making this decision. We will also do 1 or 2 performances during the milonga if requested and local teachers could also be invited to perform.

Sunday Workshops & Practica
Sunday should definately start after lunch since everyone will be tired from the previous day. Two workshops are usually the max for a Sunday. It is nice to end with a casual practica so that people can practice what they have learned over the weekend and ask us any remaining questions.

Sample Schedule for 2 classes + Practica:
1:30pm to 3:00pm - Workshop I
3:15pm to 4:45pm - Workshop II
4:45pm to 6:00pm - Practica

Workshop and Milonga Pricing
In general, you would probably want to charge:

$25 to $30 per workshop
$5 or $10 for guided practicas depending on length
$10 for Friday Milonga
$15 for Saturday Milonga with performances

Full weekend discounts could be given many ways. One rule of thumb would be to total all events and then discount by 25% if someone gets a full-pass for all classes and milongas and maybe 15% for a workshop pass or day pass.

Choosing Good Workshop & Milonga Venues
Some advice based on our experience. We don’t want to sound picky, but we hope that if we come and do a great job that the guests/students will want to come back the next time we come to town and that won’t happen if the venue is not good. The main qualities that go into a good location for both workshops and milongas are:

Promoting the Workshops
To have a successful event you have to promote it. Of course, we will promote it to our email lists and all the contacts that we have, but here are some things that you can do:

Private Lessons
It is always great to be able to offer locals and visiting guests the opportunity for private lessons. Please let us know if you have some place like a home that has nice hardwood floors or if the venue would be available after classes, etc for private lessons. We also don’t mind staying and doing private lessons on Mondays after the weekend.

Miscellaneous

Please call or email if you have any additional questions or comments,

Clint Rauscher
404-931-2455
clint@tangology101.com



   

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